Event photography is about capturing moments as they happen—without missing a beat. Here's how to stay organized and efficient from start to finish:

1. Gear Up Smart

Bring 2 camera bodies (if possible), 1 zoom lens (24–70mm or 70–200mm), and a fast prime (35mm/85mm). Bring backup batteries, SD cards, and a light source.

2. Scout the Venue

Arrive early to identify key angles, natural light, and activity zones. Know where entrances, VIPs, and ceremonies will occur.

3. Use Shot Lists

Even if you shoot documentary-style, having a checklist (group photos, decor, key players) prevents you from missing critical moments.

4. Culling Strategy

Tag must-keep images on the back of your camera as you go. Use Photo Mechanic or Lightroom for fast sorting.

5. Editing Workflow

Use presets for consistency, batch edit similar lighting scenarios, and export in multiple sizes (web + full resolution).

6. Delivery Timeline

Communicate clearly with clients on when to expect previews and final galleries. Underpromise, overdeliver.